Weekly Newsletter 11/30/23

 

PAC General Meeting - Nov 8, 2023

Board members in attendance: Hadar Ferris (chair), Jen Kellam (co-chair), Kimberly Felton (secretary), Heather Vergason (treasurer), Roxie
Anderson (co-treasurer)

Parents in attendance: Charisse Rocchio, Tamra McVey, Elisa Graybell

Hadar called the meeting to order at 6:08pm.

Approval of minutes from 10/4/23: Heather motioned to approve minutes. Hadar seconded. Minutes approved.


TREASURER REPORT –

Chase account: $16,841.91
BottleDrop: $415.66
PayPal: $2,172.36

Tax filing due November 15. Finished today.
We are signed up for the Holiday Give with BottleDrop. We get an extra 20% for bottle donations given during the holiday season. We will
host a bottle fundraiser on Nov 30.


NEW BUSINESS –

School garden: Approved by Sherwood Friends Church, to be behind the portables. We can apply for grants as a non-profit. Will discuss
budget in the future. Would like to establish a garden committee, serving under PAC (for maintenance of garden). Possibly use
Eagle Scouts to plan, fundraise, and build the garden.

Wreath & poinsettia update: $3,790 grossed. Delivering Saturday, Nov 18th. Have extra poinsettia vouchers, wreaths & garlands.

Teacher/staff luncheon updates: Successful so far. Hearing good things from teachers. Next luncheon is Jan. 5 – 4th grade. Parent leads:
Tara Garcia, Kryste Sturm, Kimberly Felton

Mud Puddles Fundraiser: Nov 13-19. Muddle Puddles will donate 20% of profit to SCS when “Sherwood Charter School” is mentioned at sale.

Winter Festival Plans: Theme: 80s sneakers party, donating gently used sneakers. Need a coordinator. Elisa Graybell will make robot for
sneaker box; potentially paint a backdrop. Tentatively plan for a January date, and push Sock Hop Family Dance into March.


Printing for PAC: Home printer or Office Depot/library printing? Home printing not feasible long-term.


Candy Buyback: This is the last week for collecting candy.


Fundraising with purpose: With each fundraiser, communicate what event/cause the fundraiser is supporting.


PAC website: Full of great information; look there for answers about library, meeting agendas, spring baskets for garden, etc.


Concern raised by parent: How can we help kids who are going without lunch because they can’t afford food? Post info about Sherwood
Share Center on social media? Handout in backpacks with information for families?


Fundraising opportunity: Menchie’s willing to donate percentage of sales to SCS on band/choir nights.


UPCOMING EVENTS –
Pumpkin carving contest winners: Nov 9

Mud Puddles shopping fundraiser: Nov 13-19
Poinsettia vouchers: Nov 16-23
Wreath delivery: Nov 18
PAC meeting: Dec 6
Winter community event: Jan TBD


Meeting adjourned at 7:12 pm.

PAC Board Meeting - Nov 8, 2023

Board members in attendance: Hadar Ferris (chair), Jen Kellam (co-chair), Kimberly Felton (secretary), Heather Vergason (treasurer), Roxie
Anderson (co-treasurer)

Hadar called the meeting to order at 7:22pm.

Approval of minutes from 10/4/23: Heather motioned to approve minutes. Hadar seconded. Minutes approved.


NEW BUSINESS –

School garden: Discussed ways to have students involved, taking ownership. Students taking garden elective can interact with the garden
committee. Help the kids learn, “There is no failure; only feedback” (Dr. Wayne Dyer). Ms. Raboli supportive of garden.

Next SCS board meeting: Roxie Anderson will be PAC representative.

Boot scraper for Ms. Stuckey: Ms. Stuckey mentioned wanting one for entrance to gym. PAC will get it for her.

Pumpkin carving contest: Tanner Sturm, winner for middle school; Blake Maurice for K-2; Sydney Duncan for grades 3-5.


Meeting adjourned at 7:40 pm.

PAC General Meeting - Oct 20, 2023

Board members in attendance: Hadar Ferris (chair), Jennifer Kellam (co-chair) , Korrin Fyall (co-secretary), Heather Vergason (treasurer),
and Roxie Anderson (co-treasurer)

Parents in attendance: Kryste Sturm, Shannon Moorman-Burns, Charisse Roccnio, Jen Crosby, & Tamra McVey

Principal in attendance: Joy Raboli

Staff in attendance: none

Hadar called meeting to order at 6:03pm.


Approval of minutes from 9/20/23: Hadar motioned to approve September minutes; Roxie seconded. Motion passed.


PRINCIPAL UPDATES – Ms. Raboli expressed her appreciation of everything PAC does, and wants parent volunteers in the school.
She said the school year has started smoothly and kids have relatively good behavior. The Fun Run went well, and the Harvest Festival is
coming up on Thursday, November 9. The school is looking to collaborate with the PAC on events like these. Ms. Raboli opened the floor
for questions. It was noted that the conferences were moved to the later dates this year of November 1st and 2nd. An inquiry about timing
of staff luncheons was made and discussed.

TREASURER REPORT – from co-treasurer, Roxie Anderson

Chase: $15,826.17

Paypal: $115.78

Bottle Drop: $409.36


No additional items to report.


NEW BUSINESS/ANNOUNCEMENTS

Defining Role of Classroom Parent (AKA Classroom Representative): The classroom parent tends to be the parent(s) most involved with
the classroom on a regular basis. Originally the classroom parent handled social media page(s) (Facebook) for the class, to help keep class
parents informed about class needs and school/PAC events. The classroom parent is not an official position of the PAC, but was a role we
tried to help develop for parent involvement and to build community. We believe classes need a parent who helps communicate with
the teacher, parents and PAC for the class; a way to build more community for each class. Shannon suggested that “parent liaison” might
be a more appropriate title, since “classroom parent" tends to be used by teachers for the parent(s) most involved in their classes.

Weekly Emails: Discussion re: printing the PAC newsletter monthly (or a more general quarterly update) for insert into backpacks.
Important to reiterate PAC’s mission & role. Re: weekly digital emails, decided to include a clickable link in addition to the the QR
code in all digital communication to families. Discussed where to print and cost. PAC supplies and material budget is $120 annually.

Wreath and Poinsettia Update: Poinsettia portion of the fundraiser is ready to launch. Roxie will send Paypal transactions to Jen and
Kryste for them to confirm the orders and match payments. October 12th launch date; delivery date of November 18th. All orders
in by November 2nd. Flat $75 delivery charge.

Spirit Wear Update: Only a few order forms received so far. Hadar will hand off all order forms and money received to the coordinator
(Kryste). Roxie will provide Kryste with Paypal transactions. Distribution will be at the beginning of November.

Staff/Teachers Luncheon Updates: Per Shannon we have raised $65; she hopes to do Jimmy Johns for the main meal but will need more
funds for this to be possible. Lunch is 11:30-12:30 pm on Friday, October 20th. “Tailgate” themed luncheon.

Got Sneakers – We will collect gently used sneakers and we get a kickback based on quality, up to $7.00. Hadar will ask the office if we
can have the collection box out, and where. Jen Crosby noted that when we did the sock collection last year at the Sock Hop dance we
had a generous donation to give to the SHARE center. It was agreed that we will look for more opportunities to focus on collections of items
for both fundraising and community building purposes.

Sock Hop / Winter Dance - During the discussion on Got Sneakers it was mentioned by several members that they would like to see an
80’s themed dance for the dance we host this year.

Pumpkin Carving Contest: Three prizes will be awarded, broken down by Middle School (Target gift card), 3rd to 5th, and Kinder to 2nd (one
Mudpuddles gift card per group winner).

Wilson buyback Monster: Monsters will be out for candy donations the week of Halloween.

School Community Garden: Hadar talked with the church about creating a student garden; the Church would rather we rent a bed from
their garden. PAC would need to work with Joe Whitehead, the school board facility officer, to determine how this gets paid. We want
something bigger for the classes to use. Suggestion: Develop a gardening elective. There was discussion about the green house that was
contributed by parents years ago and where it was now and if this could be used for the community garden. Also noted that the Churches
biggest issue is probably anything that would be very permanent. Therefore raised beds, stepping stones and benches were suggested
which are all items that can be relatively easy to tear down when it is no longer needed. Also suggested that on Fridays we could have parents
who garden offer a gardening hour that families that are able can attend to help build the garden and learn new gardening skills.

Book Fair: Issue with Sign-up Genius: shows volunteer slots filled, but actually we need more volunteers. No lunchtime buying opportunities
this year for students. Students need to use an e-wallet to pay for the items because no other form of payment will be accepted during school
hours. The open hour after school on Mon-Thur will accept cash, check, card and e-wallet.

OBOB: Shannon Moorman-Burns, Jen Crosby and Emily Goodwin are running OBOB for the school with Ms. Raboli and Ms. Ilis sponsoring.
The school library has one copy of all the books and both Newberg and Sherwood public libraries have copies of the books. They will need
co-captains for our school teams. There are school, regional and then state competitions.

UPCOMING EVENTS

Oct. 12: Spirit Wear Orders Due (including 8th grade sweatshirts)

Oct. 12: Wreath/Poinsettia Sales begin (forms go home in backpacks)

Oct. 16-19: Scholastic Book Fair


Oct. 20: Staff luncheon – middle school host

Oct. 26: DNO - MOD Pizza

Oct. 23-31: Pumpkin Carving Contest

Nov. 8: PAC General/Board Meeting 6:00 pm SCS Gym



Meeting adjourned at 7:46 pm.

PAC General Meeting - Oct 20, 2023

Board members in attendance: Hadar Ferris (chair), Jennifer Kellam (co-chair), Korrin Fyall (co-secretary), Heather Vergason (treasurer),
and Roxie Anderson (co-treasurer)

Hadar called meeting to order at 7:50pm.

Approval of minutes from 6/1/23: Hadar motioned to approve June minutes; Roxie seconded. Motion passed with one abstain.

Approval of minutes from 9/20/23: Hadar motion to approve September minutes; Jennifer seconded. Motion passed.


NEW BUSINESS –

Redefining the role of the PAC: Greater detail is in general meeting minutes. Overall consensus: we want to focus on community building.
Our role is to build our school family, to help connect families. To that end:

* Our wreath (fall) fundraiser and the read-a-thon fund operating costs for PAC and the library.
* Our other fundraisers request donations of bottles, shoes, etc., which generate funds from other organizations. We use funds for
community events that are free to families.
* Decreasing our fundraising (so that we do not compete with the school’s efforts for OneFund) means we will not have extra funds for an
end-of-year gift for the school.
* This makes teacher appreciation week a challenge. This is our second most costly event. With fewer fundraisers, we have limited funds
available.

Secretary of State: Hadar provided Roxie with the Secretary of State renewal. Korrin noted she had provided an email and the Secretary
of State bi-annual renewal for the DBA to Roxie earlier that week.

Check and Receipts: Hadar inquired about how we handle receipts. Brief discussion on past procedures and where to find the
reimbursement form on the google drive.

Spirit Wear: Discussed during general meeting. No additional board discussion needed.

Staff Luncheon: Discussed during general meeting. No additional board discussion needed.

New Idea - SCS Staff Cookbook: Hadar suggested an SCS staff cookbook for Teacher Appreciation week. We would have each teacher/staff
provide a recipe and then create an SCS Cookbook. We would provide teachers/staff with a hardcopy of the book, and make digital copies
available to families to show our appreciation to them. In addition, each class could have up to four recipes from students and their families,
to add as a special insert for just their cookbook.


Meeting adjourned at 8:22pm.

Weekly Newsletter 11/16/23

 

Weekly Newsletter 11/9/2023

 

PAC Meeting Agenda - November 8, 2023

 

Mud Puddles Fundraiser

MUD PUDDLES FUNDRAISER

Mention Sherwood Charter School when you shop between November 13-19

 

PAC Newsletter - November 2023