Wreath and Poinsettia Fundraiser

Sherwood Charter School Parent Advisory Committee

PAC Meeting – October 7, 2021

MINUTES

Location: Sherwood Charter School 

23264 SW Main Street, Sherwood, OR 97140

Board Members in attendance: Korrin Fyall (secretary), Tamara Potruch (chair), Jen Crosb (co-chair),

Ashley Weston (co-secretary), Dan Standke (asst treasurer)

Parents in attendance: 5

Staff in attendance: Nora Stuckey

CALL TO ORDER- 6:32pm  

Board members in attendance introduced themselves.  Tamara gave an overview of our upcoming events

and noting due to COVID we are continuing to do remote fundraisers and events.

Tamara read PAC mission and HEART.

Principal’s Corner

Mrs. Raboli was unavailable to attend.

Staff Updates

Nora Stuckey thanked the PAC for the donation to be used to purchase more physical education

equipment.  She especially noted the long lines for the teether balls.  Thanks also for the tea gift the

PAC provided to the Teachers.  No other items to discuss at this time.

New Business & Announcements

Scholastic Book Fair

Jen Crosby discussed that the book fair will run online only from October 10th to October 23rd.  Online

allows for a larger selection, but we tend to make significantly less due to both the volume of traffic and

the percentage for Scholastic Dollars is less for online than in person. 

The book fair gives us Scholastic Dollars to help purchase books for the teachers’ libraries and school’s

main library.  We will not be doing a Teacher Wish List for this fair.   We plan to accrue enough

Scholastic dollars to buy the books hopefully by the end of the next book fair.  Jen noted that with the

online book fair there is free shipping for over $25 and the book fair goes the full two weeks.

Wreaths 

Tara is running the wreaths fundraiser this year.  She was unable to attend tonight; therefore, Tamara

provided the update.

 

Wreath flyers went home in kids backpacks today.  The wreath pick up is November 20th between

10am and noon.  This is a great fundraiser for us and a great way to reach out to family and friends to

help out the school.  Jen Crosby asked if PayPal will not be an option this year.  She noted that currently

the flyer is only showing payment accepted if via check and/or cash.  Jen asked if families are interested

could we provide them with PayPal.  Jen asked Korrin Fyall if via the lunch order forms before the

Pandemic did we have different pricing to cover the fee.  It was noted that the fee is somewhere around 2.2%.  Jen noted that families were more than willing to pay for the convenience of paying online.  It was

discussed among several board members that with PayPal we will have to figure out the logistics to make

certain we know which payment goes with which order form.  Tamara closed the discussion by stating

we will inquire with Tara who is running the fundraiser for what would be best for her.  

Dine-Out Fundraisers

Tamara provided the update for Tara who is also managing this fundraiser.  The first one of the year was

at the end of September with MOD Pizza and it earned the PAC $118.  The next Dine-Out is with Panera

Bread on October 28th.  We still need to confirm if this is only for a window of time or if it is an all day

fundraiser. 

Bottle Drop Fundraiser

Tamara notes that the Bottle Drop fundraiser is great as it does not cost the families anything.  It has

proven to be a great fundraiser for the PAC.  You will find the blue bags with the stickers that identify

our non-profit at the office in a tub right outside the window.  When filled you can drop them off at any

Bottle Drop location just make sure to scan our sticker to have it count towards the PAC.  We will be

scheduling big drop offs but the dates have not been finalized.  We would like to have the ability to

combine it with the uniform closet being available.   

Jen clarified that Bottle Drop takes all plastic, bottles, and cans that can be mixed in one bag.  She notes

that too many bottles in one bag will cause the bags to rip and glass to break.  There is also a 20lbs

weight limit on the bags so doing all glass is not a great idea.  Mixing the glass between plastic and

cans is the best.

Pumpkin Carving Contest

Pumpkin carving contest will be extended to October 31st and each grade will have a winner and

with that grade winner getting a Scholastic book and the overall winner will get a $20 gift card at

mudpuddles.  We hope to have Mrs. Stucky judge again this year.

Spirit Wear 

Looking for a spirit wear coordinator.  The spirit wear fundraiser really does not make much in the way

of funds raised but helps with school spirit and getting the school's logo present.  Also the kids love them. 

The spirit wear are shirts, sweatshirts zip up and hoodies that are embroidered with the school name and

symbol.  They come in all the school approved colors.  

Tamara inquired of Board Members how often this was held in past years.  Jen and Korrin both

answered that it has been done several different ways.  Jen noted that in years past we had to meet

minimums to order but the printer they found last year did not have these minimums.  Also no online

ordering available for this printer we would need to collect orders and funds and submit.

Tamara noted that the future coordinator could look into online order options and/or develop their own

relationship with a new printer.  Korrin noted that we will have to remember when we change vendors

we have a set up fee.

Sidewalk/Reader Board Update

The cost of a new sidewalk/reader board ranges from $280 to $400.  We can also just fix ours for a

smaller fee.  Per Amazon we can get a Replacement Changeable Message Board that is Compatible with

the Swinging Sidewalk signs for $78.73 but the letters are not included. We only need to replace the letter

board because our frame is in good condition.  There is a company that sells the exact panel we need for

$102.49 which includes the panel and letters.  The letters if bought separately are $58.80.  It appears

the $102.49 is the best deal because it includes the board and letters itself.  Looked at a free standing

electric, but with our rain there are concerns about how well it will work.  Also the electric unit is smaller. 

Reviews said that because of the plexi glass on this unit the sun glares off it.  Other reader board options

need software and some are even mountable.  These are the items we have been considering.  The cost

ranges from $130 to $187 before electrical.  We would need to price out any electrical and mounting

work for some of the options.

Jen discussed the previously approved electronic reader board in the PAC meeting minutes from before

the Pandemic.  We ordered the item but the order got lost and then canceled all right at the beginning of

the Pandemic.  Jen is going to look into the previous research to provide us with more information. 

Korrin noted that since this was a reader board that was going to be mounted it had to be approved by

both the school and church so we would most likely have to seek reapproval.  Jen also noted that the

school did like it because they would have been able to use it as well.  It was updated via a remote.

Tamara also noted at the previous school board meeting that they are planning to update all the school's

signage and provide a more visible presence for the school. 

Korrin suggested that perhaps if we are going to spend $500 on this maybe get two of the

sidewalk/reader boards to have one at both drop off locations during car lines.

Tamara discussed not wanting to purchase electronics not knowing the longevity of it.  Also that fact

that this was not in our budget so we would have to consider reserves for the higher priced options. 

We will vote on it next time and everyone will give their proposal.

Campus Clean Up 

We are looking for families to help on Thursday to help pick up any litter that has blown because of the

kids eating lunches outside.  We need families to sign up for Thursday, 4:00pm.  We really need the

help.  Tamara and Jen’s families have both done it and find that it is mostly juice straws and other small

items.  It only took them 20 mins.  Thanks in advance for helping out.

Candy Buy-Back

Have not gotten all the details yet on Wilson Orthodontics Candy Buy-Back.  This fundraiser is where

kids turn into the office Halloween candy that they either do not like or want and if we reach a certain

pound limit Wilson Orthodontics gives the PAC funds. Prior years range from $100 to $150 dollars.

UPCOMING DATES

Campus Clean-Up Thursdays, 4:00pm

Scholastic Book Fair (online only) October 10th to 23rd 

Wreath Fundraiser October 7th to November 4th

Pumpkin Carving Contest October 25th to 31st

Dining Night Out - Panera Bread October 28

Wilson Orthodontics Candy Buy-Back TBD

Next PAC General Meeting on (date and time) - November 4th at 6:30pm via Zoom

Tamara adjourned this meeting at 7:20pm.